Lake Carmi Camper’s Association, Incorporated
The name of this organization shall be The Lake Carmi Camper’s Association, Incorporated. The LCCA, Inc. is a non-profit corporation under the laws of the State of Vermont.
The Lake Carmi Camper’s Association, Inc. is dedicated to conserving our unique natural resources, improving and enhancing the quality of life and the environment, for all Lake Carmi residents and visitors. In cooperation with local and state authorities, the association shall provide educational, cultural and recreational activities, as well as, water quality management and safety education initiatives. Further, the association will provide a medium through which information and educational programs and materials may be distributed throughout the community.
The officers of the association shall be: President, Vice-President, Treasurer, Recording Secretary, and Corresponding Secretary. Officers may be elected for not more than two terms of two years, consecutively, in a rotation determined by the board of directors.
IV. Board of Directors
There shall be a board of nine directors of this association; who together with the officers shall become the Executive Committee of the association. Directors shall not serve for more than three consecutive, three year terms.
To interpret and to implement the purposes and programs of the association, committees may be appointed by the president. Committees shall report to the executive committee. Committees shall choose their own chair, unless appointed by the executive committee.
There shall be an annual meeting of the Association during the summer of each year on a date to be selected by the executive committee. Business at the annual meeting shall include the election of directors and officers; and hear reports of officers and committees and any other business.
This constitution and by-laws may be amended at the annual meeting, or any meeting warned for that express purpose, provided the proposed amendment (s) shall have been warned to the members by mail or electronic means at least ten (10) days prior to the annual meeting. Amendments require a two-thirds majority of those present at the meeting.
Membership in this association is open to all adults who are interested in the promotion of the general purposes of the association, upon payment of annual dues. Dues are set annually by the executive committee.
II. Duties of Officers
1. The President shall preside at all meeting of the association and the executive committee. He shall call special meetings as necessary. He shall appoint committees and shall serve as ex-officio member of all committees. He may recommend appointments to fill vacancies on the executive committee, with the approval of the executive committee.
2. The Vice-President shall assist the President in the performance of the duties of that office and, in his absence, assume all the responsibilities of that office.
The Vice-President shall automatically take the place of the President if the President is no longer able to fulfill the responsibilities of office.
3. The Treasurer shall establish and maintain records of receipts and disbursements of the association, regularly reporting such to the executive committee. Funds shall be deposited in a Vermont bank. The treasurer shall pay out such sums as the Executive Committee approves.
4. The Corresponding Secretary shall maintain correspondence of the association by writing letters and engaging in other public relations activities, as directed by the executive committee.
5. The Recording Secretary shall maintain an accurate record of the minutes of the association meetings and the meeting of the executive committee. Such minutes shall be provided to all members of the executive committee in a timely manner, and maintained for the permanent record of the association.
6. A newsletter editor may be appointed, by the Executive Committee, to develop and distribute regular communication to the community. This person shall be an ex-officio member of the Executive Committee.
III. Board of Directors
1. At each annual meeting of the association, three members of the association shall be elected to serve for a three year term. Officers shall be elected for two year terms, on a rotation set by the Executive Committee. The entire board of nine members plus the officers shall constitute the executive committee which shall conduct the business of the association. It shall call its own meetings, keep minutes thereof, and report to the association at large.
2. The Executive Committee may appoint a committee of up to five members to serve as a nominating committee to secure and nominate candidates for the various offices and members of the Board of Directors. The nominating committee reports to the membership at the annual meeting. In case of further nominations from the floor of the annual meeting, elections shall be held by ballot.
3. Executive Committee members shall attend regular meetings, in person or by electronic means, staying informed and participating in the business of the association. Executive Committee members who cannot maintain their active status by attending meetings and participating in other communications of the association, such as email, conference calls and committee work, shall be deemed inactive. The board of directors may remove any member deemed in-active, by a two-thirds vote of the Executive Committee.
All vacancies occurring between annual meetings (except President) may be filled, on the recommendation of the president, with the approval of the executive committee.
The executive committee may declare the assembled membership, at the annual meeting, a quorum. A quorum of the Executive Committee shall be established with one more than half of the committee.
The organization is organized exclusively for charitable, educational, religious and/or scientific purposes, within the meaning of the Internal Revenue Code, or corresponding section of any future Federal tax code. Upon dissolution of this corporation/organization assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, i.e. charitable, educational, religious or scientific, or corresponding section of any future Federal tax code, or shall be distributed to the Federal government, or to a state or local government for a public purpose.
VII. Roberts Rules of Order
Robert’s Rules of Order shall be the governing regulation for the conduct of any business of this association not covered in these by-laws.
Originally adopted July 25, 1961, Revised August 8, 1979; August 9, 1997; July 11, 2009; June 10, 2011, August 3, 2013
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